Collections

Managing Objects

Proficio’s Collections Management module is flexible and easy to use for managing any type of collection. The system includes standard catalog records tailored to Art, Cultural History, and Natural History objects. Many fields on a catalog record can be customized to suit specialized collections.

Catalog Records

Users can include virtually unlimited documentation for each object. Proficio’s interface simplifies data entry, searches, management tasks, generating reports, exporting data, and providing public access. It’s also easy to customize fields and to make data entry consistent with guidelines for each field.

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Management Activities

Some of the vital management tasks that Proficio tracks are Accessions, Loans, Exhibits, Conservation, Restrictions, Maintenance, and Deaccessions. Users can link a catalog record or groups of catalog records to any management task.

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Supplemental Records

Proficio’s Supplemental Records store information that changes over time, such as locations, exhibits, loans, appraised values, and object condition reports. Multiple records can be updated in just one step with the “Mass Supplemental Update” tool.

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Names and Addresses

Document all the people associated with the collection, such as artist/makers, historical figures, donors, vendors, staff, researchers, and volunteers.